RisingOaks Early Learning Ontario is incorporated under the Canada Not-for-Profit Corporations Act and is also a registered charity. As a result, RisingOaks is governed by a volunteer Board of Directors. The Board is accountable to the members of RisingOaks.
Members play a significant role in RisingOaks' governance. RisingOaks members will receive notice of and be eligible to vote at the Annual General Meeting held each year in April. In addition, members have the right and responsibility to elect the Board of Directors who oversee RisingOaks' operations and set the strategic direction. Members may also be invited to participate in member-only surveys or focus groups to help inform that direction.
Full rights and responsibilities of membership are set out in the General Operating By-law.
Classes of Membership
Pursuant to the by-laws, section 3.01, and subject to the Articles, there shall be one (1) class of Members in the Corporation. Membership in the Corporation shall be available only to individuals who meet the conditions for membership.
Conditions for Membership
Individuals are required to have the following three qualifications to be considered for Membership:
- the individual must be:
- interested in furthering the Corporation’s Objects and has a child in their care and custody who is enrolled in at least one (1) of the Corporation’s infant, toddler, preschool, before school or after school programs; or
- a Director of the Corporation;
- the person is not under the age of eighteen (18) years; and
- the individual has applied for and been accepted into Membership by Resolution of the Board or in such other manner as determined by the Board.
Benefits of Membership
- Each Member shall be entitled to receive notice of, attend, and vote at all Meetings of the Corporation.
- Members are eligible to stand for election to the Board, save and except for those Members who are also employees of the Corporation.
- Members may be invited to participate in members’ only focus groups or surveys to provide input in setting the direction for RisingOaks' future.
Frequently Asked Questions
- No, membership is open to individuals, not families. Not every parent with a child in care at RisingOaks will choose to become a member. Membership is for those who wish to be more engaged with the corporation, helping to set the future direction. Parents with children in care at RisingOaks are asked to consider if membership is right for them. If an individual is interested in being engaged with RisingOaks' board of directors (e.g., attending the Annual General Meeting, possibly standing for election to the Board), then membership is a good choice.
- No. We recognize that some families will choose to experience our high quality of care without being further engaged with the corporation. You are still welcome to provide feedback to your child’s educators and centre supervisor. RisingOaks will continue to provide an annual parent satisfaction survey for more broad-based feedback on our programs and services.
- Membership with RisingOaks is open to individuals. There is no limit on the number of members that live in one household or that are associated with a specific child as long as they meet the conditions for membership.
- In the case of a child where one parent has sole/full custody, the non-custodial parent may not qualify for membership if they are deemed to not have care and custody of the child that is enrolled in RisingOaks' program.
- No. Membership is reserved for individuals who pay monthly fees to RisingOaks for infant, toddler, preschool, before school or after school programs.
- Despite this, we welcome your feedback at any time and will include you in other ways (e.g., annual parent survey, etc.).
- Yes, under RisingOaks' by-laws, as long as an employee meets the three conditions for membership, he or she is eligible to be a voting members of RisingOaks. The only restriction is that an employee cannot stand for election to the Board of Directors.
- The Annual General Meeting is traditionally held on the 2nd Tuesday of April each year in the evening. An activity is planned for the children at the same time to enable members to attend.
- The AGM is an opportunity for members to receive the audited financial statements, the annual report from the board and management and to ask questions. In addition, RisingOaks presents its employee awards on this night, so it’s an opportunity to showcase your support for those who care for your children.
- Members may assign a proxy holder to attend and vote on their behalf at the AGM or any other special meeting of members. Rules for proxy voting are in the General Operating By-law and will be sent out ahead of the AGM.
- Yes, RisingOaks' by-laws stipulate the various rights and responsibilities of membership including the option to submit a proposal and the process for doing so. More general feedback on ways we can improve can be provided during our annual parent satisfaction survey.
- Yes. RisingOaks will provide notice of the AGM to all members with details regarding voting rights, etc. but an informational notice will also be sent to all RisingOaks families with a child registered at the time of the AGM. Anyone can attend, but only members can vote. If you plan to attend anyway, you may wish to consider membership.
- RisingOaks has been a non-profit registered charity accountable to its members since 1991 and has never charged a membership fee. There is no guarantee that one won’t be charged in the future, but 45 days written notice is required if a fee were to be levied. Existing members could then choose if they wish to continue their membership or not.